With Minut, you can assign and track tasks across your properties to streamline operations and ensure nothing falls through the cracks. Whether it’s a post-checkout cleaning, scheduled maintenance, or anything in between, Tasks help you stay organized and keep your team aligned.
Minut Tasks is currently only available to Beta access customers. If you want to try Minut Tasks for free, for a limited time, you can sign up to the program in the Minut apps. Note that you need an active Minut subscription
What are Tasks?
Tasks in Minut are simple action items you can assign to yourself or your team. They’re linked to specific properties or units and can include cleaning duties, maintenance jobs, or other requests.
Each task contains a:
Task type (e.g. Cleaning, Maintenance, Other)
Title and description
Unit
Due date and time
Assigned person
You can view and manage all active tasks in one place, helping you and your team stay coordinated.
Why Use Tasks?
Using Tasks can help you:
Streamline operations: Keep track of what needs to be done and when
Reduce miscommunication: Assign tasks to the right people with all the context included
Improve turnaround time: Ensure your properties are ready between guest stays
Tasks are especially useful for recurring responsibilities, like restocking supplies, inspecting sensors, or coordinating cleanings after checkout.
Where to Find Tasks
To get started, open the Minut app and select Tasks in the bottom navigation bar.
On the Webapp, you can find Tasks in the Left navigation bar.
How to Create a Task
1. Tap the + Button
From the Tasks tab, tap the plus (+) icon in the top right corner to start creating a new task.
2. Select a Task Type
Choose the type of task you want to create. You can choose from:
Maintenance – For repairs, inspections, or technical issues
Cleaning – For check-out cleans, deep cleans, or touch-ups
Other – For anything outside the standard categories
3. Fill in the Task Details
Complete the form with the necessary information:
Title – A short description (e.g. Replace smoke detector – Hallway)
Description – Optional notes to provide context
Due Date and Time – When the task should be completed
Assign To – Select the team member or contact
Unit - Pick the property that the task is for
When you’re ready, tap Create task at the bottom of the screen.
Managing Tasks
Once created, tasks will appear in the task list.
From here, you can:
View assigned and unassigned tasks
Edit details or reassign tasks
Mark tasks as complete
This helps ensure every responsibility is tracked and completed on time, improving coordination and operational efficiency.
The Calendar View
Web app only
What is the calendar view?
The Calendar View gives you a visual way to manage and plan upcoming tasks across all your properties. Instead of reviewing tasks in a list, you can see them organized by day and unit, helping you understand workload at a glance.
This view is especially helpful for operational teams who manage multiple turnovers, cleanings, or maintenance jobs across different locations.
Using Calendar View can help you:
Quickly assess daily workload across your portfolio
Coordinate cleanings between guest stays more effectively
Plan ahead by visually reviewing upcoming work
It’s a great option for property managers and teams who want a clear, real-time overview of what’s coming up.
What You’ll See
The calendar displays a Weekly, Monthly Or Yearly view of your scheduled tasks by Unit. You can:
Navigate between weeks using the arrows
Use the Week dropdown to switch between Week, Month, and Year
See tasks spread across each day for easier planning
Each task appears as a block on the calendar.
Templates
Templates
Templates help you save time and maintain consistency when creating tasks that happen regularly, like check-out cleans, inspections, or charging your Minut units.
Instead of filling out the same information each time, you can create a template once and reuse it whenever you need to schedule that task again.
What Are Templates?
Templates are task formats that include:
Task Name
Task type (e.g. Cleaning, Maintenance)
Title and optional description
Once saved, a template can be used to create any new task with just a few clicks.
In the web app, you can find your saved templates under the Templates tab in the Tasks section.
In the Mobile ap, you can find your saved templates under Settings > Tasks > Templates.
How to Use a Created Template
Go to the List view tab
Click Create a new task
Click Templates
Select your template
You can also create a new template by clicking Create a template in the Template view, then filling in the task details you want to reuse.
Automations
What Are Automations?
Automations allow Minut to create tasks for you automatically when specific conditions are met. Instead of manually creating a task when something goes wrong, Minut can trigger it for you, based on sensor data or stay activity.
This helps ensure nothing is missed and reduces the manual work involved in staying on top of property operations.
Automations use rules to create tasks when certain events happen at your property. These tasks are linked to templates you’ve already set up.
Each automation includes:
A trigger (e.g. low battery, unmonitored unit, guest check-out)
A linked task template
On/off toggle
In the web app, you can find your saved Automations under the Automations tab in the Tasks section.
In the Mobile app, you can find your saved Automations under Settings > Tasks > Automation.
Examples of Automation
Low battery
Creates a task when a sensor’s battery is low. The task is automatically completed when a charged sensor is placed back on the mounting plate.Unmonitored unit
Create a task when a unit has been unmonitored for at least 48 hours. The task will be autocompleted when it comes back online.Check-out clean
Schedule a cleaning task with a start date 30 minutes after a stay ends and due by 3 PM on the same day.
How to Set Up or Edit an Automation
Go to the Automations tab
Use the toggle to turn each automation on or off
Click Manage to edit the linked template or behaviour
Automations work best when paired with clear, reusable templates, so be sure to create those first.
Need more help? Don’t hesitate to get in touch at hello@minut.com. We’re always happy to help.