Create a task
Mobile app
Tap the Tasks tab (bottom navigation bar) → tap the + icon in the top right corner
Fill in the task details (see field reference below) and tap Save
Web app
Click Tasks in the left navigation → click + New task
Fill in the task details and click Save
Tasks fields
Title | A short, clear description - for example "Replace smoke detector- Hallway" or "Check-out clean - Apartment 4B." |
Type | Cleaning - for check-out cleans, deep cleans, or touch-ups |
Property/ unit | The rental unit the task relates to. Required. |
Due date and time | When the task should be completed by. Default time is 12pm if no time is specified. Tasks past their due date are flagged with a colour-coded date pill. |
Assigne | Assign to yourself or any team member. Operators only see tasks assigned to them. Optional: tasks can exist without an assignee |
Description | Additional context or instructions for the person completing the task. Optional |
Checklist | A list of sub-items that can be ticked off individually. Useful for ensuring specific steps are followed. Optional |
Add a checklist
Checklists break a task into individual steps that can be checked off one by one. They give you visibility into how much of a task has been completed, and ensure your team follows a consistent process every time.
While creating or editing a task, scroll to the Checklist section → tap or click Add checklist item
Type each checklist item - for example: "Strip all beds", "Empty bins", "Restock towels", "Check sensor is online"
Add as many items as needed. Tap Save when done.
When completing the task, each checklist item can be ticked off individually before marking the whole task as done
Checklists are visible to assignees. When a task is assigned to a team member, they see the full checklist in their Tasks view and can tick items off as they go. This gives you visibility into progress without needing to call or message them.
Repeating tasks
Repeating tasks run automatically on a schedule you define without manual creation each time. Use them for anything that happens regularly: smoke alarm checks, AC filter replacements, deep cleans, sensor charging checks.
Mobile app
Tap the Tasks tab → tap + → tap Repeating task
Fill in the task details - title, type, property, checklist - then set the repeat schedule: daily, weekly, monthly, or a custom interval in days
Optionally set a default assignee; this person is automatically assigned each time the task is created
Auto-assignment ensures recurring tasks always go to the right person without manual intervention
Tap Save. The task will appear in the Tasks list at each scheduled interval.
Web app
Click Tasks in the left navigation → click on Automation
Click on Create a repeating Task
Repeating tasks can also be applied to a subset of your properties rather than all units- useful if some properties need monthly deep cleans and others don't.
Repeating tasks vs automations. Repeating tasks run on a fixed time-based schedule regardless of what is happening at the property. Automations are triggered by events - a stay ending, a sensor going offline, or a battery running low. Both can have auto-assignment. See Task automations
List view and calendar view
List view
The default view- tasks organised by property, showing status, assignee, due date, and type at a glance. Overdue tasks are highlighted with a colour-coded date pill so they stand out immediately. Filter by status (To do / Done), type (Cleaning / Maintenance / Other), or assignee.
Calendar view
A weekly, monthly, or yearly view of scheduled tasks organised by unit. Each task appears as a block on the calendar, making it easy to see workload across your portfolio at a glance - useful for operational teams managing multiple turnovers or cleanings across different properties on the same day.
Web app only. The calendar view is available in the web app at web.minut.com → Tasks → Calendar. It is not available in the mobile app.
Complete a task
Open the task from the Tasks list or calendar
If the task has a checklist, tick off each item as you complete it
Tap or click Mark as done to complete the task. It moves to the Done list and the unit status updates automatically if applicable.
Marking a cleaning task as done changes the unit status from "Needs cleaning" to "Clean"
Notifications
Three task-related notifications are sent as push notifications and emails. All are configurable per team member in Account → Notifications → Tasks.
Task assigned | Sent immediately when someone else assigns a task to you. Note: if you assign a task to yourself, no notification is sent. |
Task due soon | Sent approximately 24 hours before the task due date. |
Task overdue | Sent approximately 1 hour after the due date if the task is still not completed. |